PROGRESSIVE

INSTITUTE OF INFORMATION TECHNOLOGY

Opens or finds a file.

Closes the active file without exiting the application. If the file contains any unsaved changes, you will be prompted to save the file before closing. To close all open files, hold down SHIFT and click close all on the File menu.

Saves the active file with its current file name, location, and file format.

Saves the active file with a different file name, location, or file format. In Microsoft Access, Microsoft Excel, and Word, you can also use this command to save a file with a password or to protect a file so that others cannot change its co

Saves and manages multiple versions of a document in a single file. After you save versions of a document, you can go back and review, open, print, and delete earlier versions.

Sets margins, paper source, paper size, page orientation, and other layout options for the active file.

Prints the active file or selected items. To select print options, on the File menu, click Print.

Sends the current file as an attachment to a mail message.

Sends the active file to reviewers to change and add comments. To use routing, you and those you are sending the document to must have installed both the applications in which the document was created and Microsoft Exchange or a compatible mail package.

When you have an existing routing slip or a message has been sent to you with a routing slip, the command name changes to Edit Routing Slip.

Sends an active file to the Exchange Folder you specify.

Sends the active document as a fax. The Fax Wizard will assist you to set up your fax.

Opens the active document in Microsoft PowerPoint, where you can create a presentation.

Displays the property sheet for the active file.

Lists the files you've most recently opened in this program. To quickly reopen one of these files, click it.

Closes this program after prompting you to save any unsaved files.

Reverses the last command or deletes the last entry you typed. To reverse more than one action at a time, click the arrow next to, and then click the actions you want to undo. The command name changes to can’t undo if you cannot reverse the last action.

Repeats your last command or action, if possible. The Repeat command changes to can’t repeat if you cannot repeat the last action.

When you use the Undo command to reverse an action, the Repeat command changes to Redo. The Redo command reverses the action of the Undo command.

Removes the selection from the active document and places it on the Clipboard.

Copies the selection to the Clipboard.

Inserts the contents of the Clipboard at the insertion point, and replaces any selection. This command is available only if you have cut or copied an object, text, or contents of a cell.

Pastes, links, or embeds the Clipboard contents in the current file in the format you specify.

Deletes the selected object or text without putting it on the Clipboard. This command is available only if an object or text is selected.

Selects all text and graphics in the active window, or selects all text in the selected object.

Searches for specified text, formatting, symbols, comments, footnotes, or endnotes in the active document.

Searches for and replaces specified text, formatting, footnotes, endnotes, or comment marks in the active document.

In Microsoft Excel, scrolls through the worksheet and selects the cell, range, or cells with special characteristics you specify.

In Microsoft Word, moves the insertion point to the item you want to go to. You can move to a page number, comment, footnote, bookmark, or other location.

Switches to normal view, which is the default document view for most word-processing tasks, such as typing, editing, and formatting.

Switches to online layout view, which is best for displaying and reading documents on the screen. When you switch to online layout view, Word also turns on the document map, which makes it easy to move from one location to another in your document.

Switches the active document to page layout or page break preview, which is an editing view that displays your document, as it will print. Page layout view uses more system memory, so scrolling may be slower, especially if your document contains many pictures or complex formatting.

Switches to outline view, where you can examine and work with the structure of your file in classic outline form. Work in outline view when you need to organize and develop the content of your file.

Switches back and forth between outline view and master document view and also display the Master Document and Outlining toolbars.

Displays or hides toolbars. To display a toolbar, select the check box next to the toolbar name. To hide a toolbar, clear the check box.

Displays or hides the horizontal ruler, whom you can use to position objects, change paragraph indents, page margins, and other spacing settings.

Turns on or off the Document Map, a vertical pane along the left edge of the document window that outlines the document structure. Use the Document Map to quickly browse a long or online document and to keep track of your location in it.

Adds or changes the text that appears at the top and bottom of every page or slide.

In Word, displays all comments ¾ made by all reviewers ¾ in the comment pane.

In Microsoft Excel, turns display of comments on the worksheet on or off.

Hides most screen elements so that you can view more of your document. To switch back to your previous view, click or press ESC.

Controls how large or small the current file appears on the screen.

Inserts a page break, column break, or section break at the insertion point.

Inserts page numbers that automatically update when you add or delete pages.

Adds the date and time to an individual slide using the format you choose. If you want to add the date and time to every slide, use the Header and Footer command (View menu).

Creates or inserts an AutoText entry.

Click the AutoText entry you want to insert into your document.

Inserts a field at the insertion point. Use fields to insert a variety of information automatically and to keep the information up-to-date.

Inserts symbols and special characters from the fonts that are installed on your computer.

Inserts a comment at the insertion point.

No Help topic is associated with this item.

Inserts captions for tables, figures, equations, and other items.

Inserts a cross-reference to an item in a document.

Inserts a cross-reference to an item in a document.

Creates indexes, tables of contents, tables of figures, tables of authorities, and other similar tables.

Opens the Clip Gallery where you can select the clip art images you want to insert in your file or update your clip art collection. In PowerPoint, this command is available only in slide and notes views.

Inserts an existing picture in the active file at the insertion point.

Displays the AutoShape categories you can insert. Click an AutoShape category, click the AutoShape you want, and then click or drag in the active window where you want to insert the AutoShape. To draw an AutoShape that retains its default height-to-width ratio, hold down SHIFT while you drag.

Creates text effects by inserting a Microsoft Office drawing object.

Inserts an existing picture in the active file at the insertion point.

Creates a chart by inserting a Microsoft Graph object.

Draws a text box where you click or drag in the active window. Use a text box to add text — such as captions or call outs — to your pictures or graphics.

Inserts all or part of the file you select, into the active file at the insertion point.

Inserts an object ¾ such as a drawing, WordArt text effect, or an equation ¾ at the insertion point.

Creates bookmarks, which you can use to mark selected text, graphics, tables, or other items.

Inserts or edits the hyperlink you specify.

Changes the font and character spacing formats of the selected text.

Changes paragraph indents, text alignment, line spacing, pagination, and other paragraph formats in the selected paragraph.

In Word, adds bullets or numbers to select paragraphs and modifies the bullets and numbering format.

Bullet (Format menu)

In PowerPoint, ad bullets to or removes bullets from selected paragraphs.

Ad borders and shading to selected text, paragraphs, pages, table cells, or pictures.

Changes the number of columns in a document or a section of a document.

Sets the position and alignment of tab stops and determines the type of leader character for each tab stop.

Formats a letter, word, or selected text with a large initial ¾ or "dropped" ¾ capital letter. A "drop cap" is traditionally the first letter in a paragraph, and it can appear either in the left margin or dropped from the base line of the first line in the paragraph.

Rotates selected text in table cells so you can read it from bottom to top or from top to bottom.

Changes the capitalization of selected text.

Analyzes the content of the active file and then automatically formats the file. If you want to change the automatic formatting options before autoformatting begins, use the AutoFormat command (Format menu) instead of clicking.

Customizes the look of your document by using styles from other templates.

Defines or applies to the selection a combination of formats, called a style.

Removes the background color.

Formats the line, color, fill and pattern, size, position, and other properties of the selected object.

Checks the active document for possible spelling, grammar, and writing style errors, and displays suggestions for correcting them. To set spelling and grammar checking options, click Options on the Tools menu, and then click the Spelling and Grammar tab.

Designates the language of selected text in a file that contains more than one language. The spelling checker automatically uses the dictionary for the designated language.

Replaces a word or phrase in the document with a synonym, antonym, or related word.

Reduces the raggedness of the right edge of the text by inserting hyphens in words.

Counts the number of pages, words, characters, paragraphs, and lines in the active document. Punctuation marks and special symbols are also included in the word count.

Automatically summarizes the key points in the active document. You can use the AutoSummarize command to create an executive summary or an abstract.

Sets the options used to correct text automatically as you type, or to store and reuse text and other items you use frequently.

Looks up information in an online reference program, such as Microsoft Bookshelf 1996-97 or Microsoft Bookshelf Basics.

Highlights changes to cell contents in a shared workbook, including moved and pasted contents and inserted and deleted rows and columns.

Finds and selects each tracked change in a document so that you can review, accept, or reject the change.

Compares an open, edited document with the original document, and marks any differences in the edited document.

Merges the tracked changes from the active document into the specified document, which Word opens if it is not open already.

Prevents changes to all or part of an online form or document except as specified. You can also assign a password so that other users can annotate a document, mark revisions, or fill in parts of an online form. When a document is protected, this command changes to Unprotect Document.

Produces form letters, mailing labels, envelopes, catalogs, and other types of merged documents.

Creates an envelope or a single mailing label, or inserts the same name and address on an entire sheet of mailing labels.

Runs the Letter Wizard, which helps you quickly create letters.

Opens the Macros dialog box, where you can run, edit, or delete a macro. Use Record New Macro to record a series of actions as a macro, or click Visual Basic Editor to write a macro.

Records a new macro, or stops recording after you start recording a macro.

Opens the Visual Basic Editor, in which you can create a macro by using Visual Basic.

An attach a different template to the active document loads add-in programs, or updates a document's styles. Also loads additional templates as global templates so you can use their macros, AutoText entries, and custom command settings.

Customizes toolbar buttons, menu commands, and shortcut key assignments.

Modifies settings for Microsoft Office programs such as screen appearance, printing, editing, spelling, and other options.

Inserts a table where you drag in the document. After you drag to insert the table, drag inside the table to add cells, columns, or rows.

Inserts a table with the number of rows and columns you specify. This command changes to Insert Columns, Insert Cells, or Insert Rows when the insertion point is in a table, depending on what is currently selected.

Deletes the selected cells or the cell that contains the insertion point. If you select an entire row or column, the command changes to Delete Rows or Delete Columns, respectively.

In Microsoft Word, combines the contents of selected adjacent cells into a single cell.

In Microsoft Excel, combines two or more selected cells into a single cell. The cell reference for a merged cell is the upper-left cell in the original selection. Merging multiple cells into one cell will keep the contents of the upper-left cell only.

In Microsoft Word, splits the selected cells into the number of rows and columns you enter.

In Microsoft Excel, separates a merged cell into the cells that were originally combined.

Selects the row that contains the insertion point.

Selects the column that contains the insertion point.

Selects the table that contains the insertion point.

In Microsoft Word, automatically applies formats, including predefined borders and shading, to a table. Automatically resizes a table to fit the contents of the table cells.

In Microsoft Excel, applies a built-in combination of formats to a cell range or a PivotTable. If a single cell is selected, Microsoft Excel automatically selects the range surrounded by blank cells and applies the autoformat to that range. If the selection is part of a PivotTable, the entire table, except for the page fields, is selected and formatted. This command is not available if the sheet is protected.

Changes the selected rows or cells to equal row height.

Changes the selected columns or cells to equal column width.

Adjusts the height, width, alignment, indents, and other formatting of rows and columns in a table.

Designates the selected rows to be a table heading that is repeated on subsequent pages if the table spans more than one page. This command is available only if the selected rows include the top row of a table.

Converts selected text to a table, or convert the selected table to delimited text. Text you convert to a table must include separator characters, such as tab characters or commas.

Arranges the information in selected rows or lists alphabetically, numerically, or by date.

Performs mathematical calculations on numbers.

Divides a table into two separate tables and inserts a paragraph marks above the row that contains the insertion point.

Displays or hides dotted gridlines to help you see which cell you're working in. Table gridlines don't print; if you want to add printable gridlines to your table, use the Borders and Shading command (Format menu).

Marks text so it is highlighted and stands out from the surrounding text. Click , and then select the text or object you want to highlight. When you are done highlighting, click again. To change the highlight color, click the arrow next to , and then click the color you want.

Opens a new window with the same contents as the active window so you can view different parts of a file at the same time.

Displays all open files in separate windows on the screen. The Arrange command makes it easier to drag between files.

Splits the active window into panes, or removes the split from the active window.

Lists the currently open files in this program. Click the file you want to switch to.

The Office Assistant provides Help topics and tips to help you accomplish your tasks.

Opens the online Help index and table of contents for this Microsoft program.

Connects to the Microsoft Web site and other sites that provide up-to-date information.

Helps you learn the Word equivalents for WordPerfect for DOS commands and key combinations. You can also display Help for WordPerfect Users by double-clicking WPH on the status bar.

Displays the version number of this Microsoft program; copyright, legal, and licensing notices; the user and organization name; the software serial number; and information about your computer and your operating system.